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Office Assistant – 6 months fixed term contract

Apply now careers@sociomantic.com

For you, office management is not only about administration, but also about helping people accomplish their mission by making the workplace a second home; taking into account the interior design, layout, plant life and Feng Shui of the space. You have multi-tasking superpowers, and taking a phone call, answering emails and booking travel at the flick of a switch is just the simplest of your tricks. Working with different cultures and languages all-day-every-day and continuously improving the processes and working environment  is the challenge you need to perform at your best.

Your Mission

Office Management

  • Manage incoming and outgoing post
  • Manage office supply budget
  • Assist with Internal Events

Office Administration

  • Order office supplies and drinks
  • Welcome visitors and answer phones
  • Arrange repairs around the office with vendors when necessary

Office Space / Aesthetics

  • Brainstorm improvements for office atmosphere
  • Hunt and purchase affordable, comfortable furniture
  • Lead interior space projects in co-operation with Design Department

Office Health & Safety

  • Ensure the office is healthy and safe on a daily basis and compliant with German VBG-standards
  • Understand and meet compliance with German standards
  • Problem-solve to meet the sanitary needs of a 150-person office

Travel Management

  • Arrange all travel requests for the Berlin office
  • Organize visas for international travel
Your Expertise
  • Fluent in English & German (written and spoken)
  • Strong Microsoft Office skills
  • Excellent attention to detail
  • An ability to multi-task, change direction quickly and prioritize conflicting deadlines
  • An energetic character with strong influencing skills
  • Previous office management experience will be looked upon favorably
  • Experience working in a fast paced start up is an advantage
  • You possess a green thumb to help us keep our indoor jungle in vibrant and beautiful health
  • A creative eye for the details in office layout and management
  • A desire to grow with the company
Your Personality
  • You don’t like being thrown in at the deep end. You like to jump yourself
  • You live and breathe globalization and love to work internationally
  • You mesmerize people with a friendly and open-minded, yet trustworthy and reliable personality
  • You think in achievements, not in departments, responsibilities or hierarchies
  • As a quick learner, first mover and fast thinker you can keep pace with one of the fastest growing technology start ups
  • You are driven by curiosity and innovation, and always up for a good challenge
  • You have a natural curiosity for indoor design
Our Promise
  • Employment in Berlin in the cosmopolitan suburb of Kreuzberg
  • Daily adrenalin rushes while working and learning in one of the fastest growing sectors in online advertising
  • Access to an international high-profile network
  • A company culture driven by pioneer-thinking and talent that exceeds departments and hierarchies

The challenge is on. If you think it’s you we’re looking for, send us your battle plan along with a certificate of your super powers. Alternatively, a motivational cover letter and resume will do, too. For now.

Apply now careers@sociomantic.com Back to jobs overview